1363. Hon Alison Xamon to the minister representing the Minister for Emergency Services:
I refer to records management and archiving, and I ask:
(a) for each of the last five financial years finishing 2016–17, for each Government agency within the Minister’s portfolio, could the Minister please provide the cost of records archiving services including:
(i) collection;
(ii) storage;
(iii) retrieval; and
(iv) destruction;
(b) for each of the last five financial years, finishing 2016–17, for each Government agency within the Minister’s portfolio, could the Minister please provide the cost of records management consultancy services provided by:
(i) the State Records Office; and
(ii) private consultants and/or consultancy businesses; and
(c) for each Government agency reporting to the Minister, could the Minister please explain the process by which records held offsite by third-party private companies can be searched and accessed by:
(i) members of the agency;
(ii) members of other Government agencies;
(iii) members of academia; and
(iv) members of the public?
Hon Stephen Dawson replied:
The Department of Fire and Emergency Services (DFES) advises:
(a) (i) DFES does not record the cost in relation to the collection of records.
(ii)
|
FY 2012/13 |
$24,246.45 |
ex GST |
|
FY 2013/14 |
$33,687.66 |
ex GST |
|
FY 2014/15 |
$28,040.15 |
ex GST |
|
FY 2015/16 |
$48,612.42 |
ex GST |
|
FY2016/17 |
$23,899.55 |
ex GST |
(iii) DFES does not separately record the cost of retrieving records.
(iv) DFES has not destroyed any records during the last five financial years finishing 2016–2017.
(b) (i) Nil
(ii)
|
FY 2012/13 |
$31,860.00 |
inc GST |
|
FY 2013/14 |
$4,040.98 |
inc GST |
|
FY 2014/15 |
$22,850.00 |
inc GST |
|
FY 2015/16 |
$2,983.20 |
inc GST |
|
FY2016/17 |
$6,600.00 |
inc GST |
(c) (i) Staff send a request to Information Resources.
(ii) Other government agencies are required to send requests to Manager Information Resources.
(iii) Members of academia are required to access information using the Freedom of Information process.
(iv) Members of the public are required to access information using the Freedom of Information process.